Use this article, as a broker or an agent with permission to manage listings, to open Manage Listings, add, edit, or duplicate a listing, schedule and delete open houses, and filter the list by status, agent, or date to find drafts and other listings.
Open the Manage Listings page
Click Manage Listings in the top navigation to open the Manage Listings page. Brokerage admins see every listing in their brokerage. Agents see only their own listings.
Click a column heading with an arrow, such as Price or Updated, to sort the list by that column. The list starts sorted by Updated.
Members who came from a legacy platform may know Manage Listings as Maintain Listings, and editing a listing as Listing Maintenance.
Add, edit, or duplicate a listing in Manage Listings
Add, edit, or duplicate a listing from the list on the Manage Listings page:
Click Add New Listing in the upper right to start a new listing in the Add/Edit form.
Click the pencil icon at the right of a listing's row to edit it in the Add/Edit form.
Select the checkbox next to a listing, then click Duplicate at the bottom of the page. The copy appears in the list as a draft. You can duplicate any Listing, including drafts, Active, Expired, and Canceled listings as well.
For more information:
Add and Edit Listings covers the Add/Edit form, required fields, and saving a draft or submitting a listing.
Listing Maintenance FAQ covers duplicating a listing and adding a virtual tour.
Delete a Draft Listing explains how to delete a listing that is still a draft.
Schedule an open house from Manage Listings
Schedule an open house for a listing from the Manage Listings page.
Steps:
Click the calendar icon at the right of the listing's row to open the Open Houses window
Select Public or Broker Only
Select By Appointment
Enter the date in the Date field
Enter the start time in the Start Time field
Enter the end time in the End Time field
(Optional) Enter notes for other agents, such as parking or entry instructions, in the Open House Remarks field
Click Add
The open house is added to the list at the bottom of the Open Houses window. Public is selected by default. Date, Start Time, and End Time are required.
Note: Open house remarks are visible to agents only. Other agents see them on the Listing Detail Page. Clients and contacts do not see them, even on a shared listing.
Delete an open house from Manage Listings
Delete an open house for a listing from the Manage Listings page.
Steps:
Click the calendar icon at the right of the listing's row to open the Open Houses window
Click the trash can icon in the open house's row to delete it
The open house is removed from the list in the Open Houses window.
To change an open house, delete it and add it again with the new details.
Filter Manage Listings to find listings
Click Filters in the upper right of the Manage Listings page to open the Search filters panel. Filter the list by:
MLS ID: Enter a listing's MLS ID.
Brokerage Admin and MLS Staff only: Select a listing agent from the dropdown.
Brokerage Admin and MLS Staff only: Select an office from the dropdown.
Status: Select one or more statuses, or All. Coming soon, Active, Active under contract, and Pending are selected by default. Closed, expired, and other listings stay out of the list until you select their status.
Publication status: Select Drafts or Published. Published Listings are live, searchable Listings in the MLS.
Visibility (available to all roles): Select Public, suspended, or Public & suspended from the dropdown. Public & suspended is selected by default.
Property type: Select one or more property types, such as Residential-Single Family or Lots and Land.
Media: Select Floor plans, Videos, or Virtual tours to find listings that include them.
Next open house, Expiration Date, and Showing start date: Enter a start date and an end date to find listings with a date in that range.
Click Reset filters at the top of the Search filters panel to return every filter to its default.
Find your draft listings in Manage Listings
Find listings you saved as drafts with the Publication status filter on the Manage Listings page.
Steps:
Click Filters in the upper right
Select Drafts under Publication status
The list narrows to your draft listings. Each draft carries a Draft label under its status in the list.
