Use this article, as an agent with the right permissions, to add a listing, fill in the Add/Edit form with Autofill, check the map pin, complete required fields, move through the form with keyboard shortcuts, write public remarks with AI Scribe, set syndication, upload documents and photos, edit a listing you already have, and save a draft or submit it.
Add a new listing in Manage Listings
Add a new listing from the Manage Listings page.
Steps:
Click Add New Listing in the upper right
Select an option under Property type
The Add/Edit form shows the fields for the property type you selected. The form covers all property types, and the fields change depending on the property type you select.
Important: Adding a listing will start a draft and you will not be able to post a listing until all required fields are filled in.
Members who came from a legacy platform may know Manage Listings as Maintain Listings.
Fill in listing details with Autofill
Fill in listing details automatically with Autofill, at the top of the Add/Edit form. Autofill pulls from tax records and other public records.
Steps:
Click Address or Tax ID in the Autofill section
Enter the street address, or the tax ID or parcel ID, in the field below
Select the matching property from the list of matches
Autofill adds available details, such as square footage, lot size, year built, and tax information. Review them and update any that are incorrect or incomplete.
Enter a PPIN (Parcel/Property Index Number) in its own Tax PPIN # field, not in Autofill.
Important: Autofill replaces anything already entered in the fields it fills. Run Autofill before you enter details by hand.
Members who came from a legacy platform may know Autofill as CRS Tax Autofill.
Check the map pin for your listing
Check the map pin in the Pin location section of the Add/Edit form after you enter the address. Dragging the map moves only the view; the pin stays where it is. To correct the pin location, update the Latitude and Longitude fields.
Complete required fields in the Add/Edit form
Complete every required field in the Add/Edit form before you submit the listing. Required fields have an orange bar on the left and an orange asterisk after the field name.
Click a section name in the list on the right side of the form to jump to that section
Check the orange number next to a section name to see how many required fields are missing in that section
Click View incomplete fields in the bar at the bottom of the form to jump to the first missing required field
The bar at the bottom of the form counts the missing required fields, for example "Missing 39 of 72 required fields to submit listing". When every required field is complete, the bar shows the total, for example "All 75 required fields are complete".
Perchwell checks your entries against MLS and brokerage rules as you fill in the form. Resolve any validation message before you submit.
Tip: Move through the Add/Edit form from the keyboard instead of the mouse. The section Fill in the Add/Edit form with keyboard shortcuts lists each shortcut and the fields it works in.
Fill in the Add/Edit form with keyboard shortcuts
Fill in the Add/Edit form from the keyboard on desktop. Keyboard shortcuts work in fields that show a list of suggestions as you type, including searchable dropdowns such as City, County, and Property sub type.
Up Arrow and Down Arrow: Move through the suggestions in an open list
Enter: Select the highlighted suggestion, or the first match when none is highlighted
Tab: Move to the next field
Shift+Tab: Move to the previous field
Escape: Close the suggestion list and return to the field
In a field that takes multiple values, type the next value and press Enter again to add it.
Keyboard shortcuts do not cover date fields, the Listing agents and Unit # fields, or the Perchwell mobile app. Select those with the mouse or, in the app, by tapping.
Write public remarks with AI Scribe
Turn on AI Scribe for the Public remarks field in the Add/Edit form. AI Scribe writes a first draft of the public remarks from the details you entered. Public remarks hold up to 2,000 characters. Review the generated text for accuracy and fair housing compliance before you submit. Write a Listing Description with AI Scribe explains how to set the tone, length, and features to highlight.
Set syndication settings for your listing
Choose where your listing is published online in the Syndication Settings section of the Add/Edit form. Select Yes or No for each setting:
IDX include: Include the listing in IDX (Internet Data Exchange) feeds
Display on the internet: Show the listing on public websites
Address display: Show the listing's street address online
Allow AVM on VOW: Allow VOW (virtual office website) sites to show an AVM (automated valuation model) for the listing
Allow comments on VOW: Allow VOW sites to show comments on the listing
Under Syndicate To, select each site that receives the listing: Realtor.com, Homes.com, and ListHub.
Upload documents and photos to your listing
Upload documents and photos in the Documents and Media sections of the Add/Edit form.
Documents: Click Add document to attach a file, such as an authorization form or marketing materials. Each file can be up to 50 MB.
Media: Click Upload, or drop photos onto the upload area, to add listing photos in PNG or JPG/JPEG format. Each photo can be up to 15 MB.
Add a video or virtual tour as a link rather than a file. Enter the link in the Virtual Tour #1, Virtual Tour #2, or Branded Virtual Tour field in the Property Detail section. The Listing Maintenance FAQ shows where those fields sit.
Edit an existing listing in Manage Listings
Edit a listing you already have from the Manage Listings page.
Steps:
Find the listing in the list
Click the pencil icon at the right of the listing's row
The Add/Edit form opens on the Edit listing tab. Update the fields you need, then keep your changes with the buttons in the lower right of the form. Save a draft, submit a listing, or submit updates explains each button.
Manage Listings Page Overview explains how to filter the list to find a listing, including drafts. To open your own listing from the Dashboard, see Find Listings in the Listings Widget.
Save a draft, submit a listing, or submit updates
Save a draft or submit the listing with the buttons in the lower right of the Add/Edit form. The buttons depend on whether the listing is still a draft:
Save draft: Save your progress and finish later. You stay on the form, and the listing shows as a Draft in Manage Listings.
Submit listing: Send the listing to the MLS. Submit listing becomes available once every required field is complete in the Add/Edit form. A "Listing successfully uploaded" message appears, and the listing goes live right away.
Submit updates: Send your changes on a live listing to the MLS. Submit updates replaces Save draft and Submit listing once a listing is no longer a draft. A confirmation message appears, and your changes go live right away.
To delete a listing that is still a draft, click Delete in the lower left of the form. Delete a Draft Listing walks through it.
Members who came from a legacy platform may know a draft as a Partial.
